K-12 districts and schools
School and IEP translation services for K-12 districts
Translated IEPs, evaluations, parent notices, and report cards, and interpreters for IEP, 504, and parent–teacher meetings, in 250+ languages, so every family can take part in their child’s education.
IEP translation
School documents we translate
Special education records and everyday family communication, translated by linguists experienced with school and special education vocabulary.
IEPs and evaluation reports
Individualized education programs, amendments, and the evaluation reports behind them, with special education terms translated the same way every time.
Notices to parents
Prior written notice, procedural safeguards, meeting invitations, and consent forms: the documents federal rules require in a parent’s native language.
504 and health plans
Section 504 plans, accommodation plans, and student health plans, so families know exactly what the school has agreed to provide.
Report cards and progress reports
Grades, progress toward IEP goals, and teacher comments, in the language the family reads.
Enrollment and family communication
Enrollment packets, student handbooks, newsletters, and district notices for every family.
Board and community materials
Board agendas, community surveys, and public notices for school board and district meetings.
School interpreting
Interpreters for every school meeting
From the IEP table to the school board, in person or remote.
IEP and 504 meetings
Interpreters experienced in special education terminology support IEP and 504 meetings in person, by phone, or by video.
Parent–teacher conferences
Interpreters booked by language and time slot, in person or by phone or video.
Sign language for Deaf parents
Certified sign language interpreters and Certified Deaf Interpreters for families who use ASL, with CART captioning when it helps.
Parent nights and board meetings
Interpreters for parent nights, community forums, and school board meetings.
For Deaf and hard-of-hearing families, see ASL interpreting and CART captioning.
IDEA and Title VI
What federal rules require for parents
The rules behind IEP translation and meeting interpreters. General information, not legal advice; your state may add its own requirements.
Interpreters at IEP meetings
The school must take whatever action is necessary to make sure the parent understands the IEP Team meeting, including arranging an interpreter for parents who are deaf or whose native language is not English. 34 CFR 300.322(e) (opens in a new tab)
Prior written notice in the parent’s language
Notice must be provided in the parent’s native language or other mode of communication, unless that is clearly not feasible. If the language is not written, the school must have the notice translated orally and keep written evidence that it did. 34 CFR 300.503(c) (opens in a new tab)
Procedural safeguards notice
The procedural safeguards notice must meet the same native-language requirement as prior written notice. 34 CFR 300.504(d) (opens in a new tab)
Language access under Title VI
Schools that receive federal funding must take reasonable steps to communicate with parents who have limited English proficiency in a language they understand. Title VI of the Civil Rights Act
Our process
How a district project works
One coordinator, one glossary, and a schedule built around your meeting dates.
- Share the documents and the meeting dateSend the IEP, evaluation, or notice and tell us when the meeting is, so translation and interpreters are scheduled around it.
- Build your district glossaryWe keep a glossary of your district’s special education and program terms, so every IEP uses the same words.
- Translate and reviewEvery document is translated and then reviewed by a second linguist under our ISO 17100 process.
- Deliver securelyFiles move through our encrypted client portal, never open email. Every linguist is background-checked and bound by a strict NDA.
- Interpret the meetingThe interpreter joins in person, by phone, or by video, briefed on the meeting and your glossary.
Client results
Trusted by school districts
Cherry Creek School District, which serves more than 50,000 students, relies on our translators and interpreters for school policies, parent communication, student assessments, parent–teacher conferences, and IEP meetings.
FAQ
School and IEP translation, answered
Don’t see your question? A language specialist can answer it in one call.
Talk to a specialist
Get a straight answer
Tell us what you need translated or interpreted, and we’ll scope it with you.
Meet one-on-one with a language services expert, at a time that suits you.
What are IEP translation services?
Translation of individualized education programs, evaluation reports, and the notices that go with them into the language a family reads, plus interpreters for IEP meetings, so parents can take part in decisions about their child’s special education.
Do schools have to translate IEP documents?
Federal special education rules require prior written notice and the procedural safeguards notice in the parent’s native language unless that is clearly not feasible, and require schools to make sure parents understand IEP meetings, including by arranging an interpreter (34 CFR 300.503, 300.504, and 300.322). Many districts translate the IEP itself as well. This is general information, not legal advice.
Can you provide interpreters for IEP and 504 meetings?
Yes. Interpreters experienced in special education terminology support IEP and 504 meetings in person, by phone, or by video, and we translate the plans and evaluations families receive.
Do you provide sign language interpreters for Deaf parents?
Yes. Certified sign language interpreters and Certified Deaf Interpreters are available for IEP meetings, parent–teacher conferences, and school events, and CART captioning when it helps.
How do you keep special education terms consistent?
We keep a glossary of each district’s special education and program terms and use it on every document and meeting, and every translation is reviewed by a second linguist under our ISO 17100 process.
How do you protect student records?
Files move through our encrypted client portal, never open email. Every linguist is background-checked and bound by a strict NDA, and access is limited to the people assigned to your project.
Which languages do you cover?
We work in 250+ languages, including the less common languages newer families often speak. Book interpreters in less common languages as early as you can.
Tell us what’s at stake. We’ll show you how we’d handle it.
Send your files or describe your event. A language specialist replies with a fixed quote and a delivery date, with no obligation.
Prefer to call? 720-325-0459